A tenant Notice of Vacate letter is a document that a tenant sends to his landlord to notify him of his plans to vacate an apartment, condo or house.
If you are a landlord looking to notify tenants of a problem that they must resolve or face eviction (made to vacate the property), send an Eviction Notice instead of a Notice to Vacate.
You can end your lease by using a notice of vacate letter. However, be aware that additional fees and/or the loss of your security deposit may apply.
A notice to vacate a letter can also be called
Although there is no format for creating a notice of vacate letter, legally it must include the following elements:
Many of these processes, such as delivery of security deposit, can be done electronically. Check with your landlord to find out what they prefer.
Send a notice of vacate letter your landlord to let him know that you intend to vacate the premises as soon as possible.
Tenants usually send this letter 30 days, 60 or 90 days prior to the move-out date depending on the lease.
Include the date that you (the tenant), will vacate the premises and the address where the landlord should send your security deposit.
Use our notice to vacate template if you are unsure of how to write it. Fill out the details and send it to your landlord.
Send your notice of vacate letter along with a tracking number. Keep your receipt as proof that it was delivered. It is best to send your notice to vacate letter via certified mail. Keep the receipt and signed proof of receipt.
Except where your lease requires it, you don’t have to sign a notice of vacate. We recommend that you put this notice in writing to ensure that your landlord and you are on the same page regarding your plans.
If you are, it is a good idea for you to send a notice of vacate letter when:
You must ensure that you follow all guidelines and documentation in your lease agreement.
You should include the following information in your Notice to Vacate Letter
Before you send the letter to your landlord, ensure that you and any other tenants sign it.
A notice to vacate has the main benefit that it ensures that you have followed all procedures and are on the same page as your landlord when you move out of your apartment. Even if you don’t need notice, it can help prevent a dispute.
There is one disadvantage to writing a notice of vacate. It takes planning and time. It is worthwhile to spend a few minutes to send a notice of vacate letter.
Below, you can find a simple template sample of what a notice to vacate typically looks like:
Below is a simple example of a notice to vacate letter:
The tenant in this instance informs her landlord that she intends to vacate the property after the rental period ends so that the lease does not automatically renew.
To quickly and easily create a notice to vacate letter, you can use our document builder.
Make sure you put the state that you are in on the notice to vacate form before you fill out the form. Date the document with the date, year, and day you filled out the form.
1. Delivery Method. You can choose the delivery method for this notice to the landlord. Personal delivery means that you personally hand the notice to the landlord. Substituted delivery means that you deliver the notice to another person at the landlord’s home or office. You can post the notice (nail and tape, attach) to the landlord’s door. You can send registered and certified mail through the U.S. Postal Service.
2. Enter the name of the landlord. This is the owner of the property that you are renting/leasing.
3. Landlord Address. Enter the current postal address of your landlord.
4. Title of the Lease Agreement. Please provide the title/full name of the original lease or rental agreement that you signed with the landlord.
5. Lease Agreement Date. Enter the date that you signed the original rental or lease agreement. This is usually the date that you and your landlord signed the agreement.
6. Property address. The street address (physical) of the property that you are renting or leasing. If applicable, include any number of units or apartments.
7. Vacate Day. Input the date that you intend to vacate the property or leave it, and specify whether this date falls before or after the lease term ends.
8. Vacate Reason. Although this is optional, you can give the reason for terminating the lease. If the tenant wishes to terminate the lease prior to the expiration of the lease term, it is helpful to provide a reason.
9. Where to Forward Security Deposit. Please provide the full name and address where the landlord should forward security deposits and notices.
Although you can hand-write a notice to vacate letter within 30 days, we recommend that it be typed or printed. It looks more professional. It is important that you include all of the information in your notice to vacate letters.
Your letter will cost nothing and our downloadable templates are completely free. Only the cost of sending your notice to vacate letters will be charged.
Moving costs can be reduced by delivering your notice to vacate letter on time. This will ensure that your lease does not automatically renew.
You shouldn't complain about the building manager in a notice of vacate letter. It's a formal document and serves as proof that you have left the property. You can also contact your landlord or building manager to express your concerns.
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