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WILLIAM C. FOSTER v. SIMON P. BRICK

Minnesota Supreme Court1913-04-18No. Nos. 18,011—(27)
121 Minn. 173

Summary

Holding. The court affirmed the trial court's denial of the motion to correct the filing date. The evidence, consisting of conflicting testimony between the two officials, was insufficient to clearly and manifestly demonstrate that the clerk's recorded filing date was erroneous, and the trial court did not abuse its discretion in refusing the requested correction.

William C. Foster purchased tax certificates at a county tax sale in 1908. The validity of the tax judgment underlying Foster's certificates depended on whether a county board resolution designating a newspaper for publishing delinquent tax lists had been filed with the court clerk before February 20, 1908. The clerk's office file showed a filing date of February 25, 1908, but Foster sought a court order to correct the filing date to February 3, 1908, supported by the county auditor's affidavit. The trial court denied Foster's motion, and he appealed.

The appellate court upheld the trial court's decision. Although courts have both jurisdiction and power to correct clerical errors in their records, the party seeking such correction must present clear and unmistakable evidence that the recorded date is wrong. The court found the evidence insufficient because the testimony directly conflicted: the clerk testified he filed the document on February 25 as indicated in his records, while the auditor's affidavit claimed filing on February 3. The court noted that both affidavits were prepared by interested parties' counsel and that presumptions favoring official duty applied equally to both officers. Under the applicable standard of review, the trial court did not abuse its discretion in rejecting Foster's application.

Summary generated by law.co from the public-domain opinion. The opinion text itself is public domain.

Key issues

  • Whether evidence was sufficient to require correction of a clerk's filing date record
  • Standard of proof required to overturn a filing officer's date indorsement
  • Trial court's discretion in amending its records for clerical errors

Procedural posture

Foster appealed the trial court's denial of his motion seeking an order to correct the filing date in the clerk's records from February 25 to February 3, 1908.

Authorities cited

No cited authorities resolved to law.co cases yet.

Opinion

majority opinion

Philip E. Brown, J.

At the tax sale held in Morrison county in May, 1908, one William O. Foster purchased certain tax certificates. At that time William A. Butler was county auditor and S. P. Brick was the clerk of the court of said county. The certified copy of the county board’s resolution designating the newspaper in which the delinquent tax list should be published was attested by the auditor on February 1, 1908, but was indorsed as filed in the office of the clerk of the court on February 25 thereafter. Said Foster, upon affidavits setting out the facts recited, and further that the copy of the resolution was in fact filed with the clerk not later than February 3, moved the court for an order directing the clerk to strike the file mark from such copy and to indorse thereon that the same was filed February 3, 1908. This application was resisted by August Berg, the record owner of a tract of land covered by one of the tax certificates mentioned, and also by the said clerk of court. The motion was heard wholly upon affidavits and documentary evidence, and was by the court in all things denied. Foster appealed.

It is conceded, for the purposes of this application, that if the copy of the resolution referred to was not filed prior to February 20, then the tax judgment forming the basis of the applicant’s tax certificate is void; but the applicant’s contention is that the copy of the resolution in question was in fact filed prior to such date, that such appeared from the moving papers, and that therefore the court erred in denying the application to correct the indorsement of the time of filing, so as to make it conform to the facts thus disclosed.

The only question presented is whether the trial court erred in holding that the evidence was insufficient to justify an order requiring the clerk to change his record as demanded; the jurisdiction of the court to entertain the application and its power to order such a correction being unquestioned and unquestionable. See State v. Crosley Park Land Co. 63 Minn. 205, 207, 65 N. W. 268; Burr v. Seymour, 43 Minn. 401, 45 N. W. 715, 19 Am. St. 245; Berthold v. Fox, 21 Minn. 51.

We agree with the appellant in his contention that, as declared in State v. Crosley Land Co. supra, “the filing of an instrument con sists, not i,n the indorsement or certificate of the officer, bnt in its being delivered to and accepted by him for the purpose of being placed and kept in bis office as a permanent record or file.” the date of filing indorsed by the filing officer is, however, prima facie the date of actual filing, and must control until it has been shown by competent evidence to be incorrect (State v. Crosley Park Land Co. supra), and the rule as to the quantum of proof is that the evidence of error must be clear and free from doubt (Bilansky v. State, 3 Minn. 313 [427]; Berthold v. Fox, supra; 1 Dunnell, Minn. Digest, § 3473; 34 Cyc. 591), especially where, as in the present case, the change, if made, will have a general operative effect not limited to the parties presently urging or resisting the application to correct. Furthermore, the granting or refusing of an application to a court “to amend its records by correcting the clerical errors and misprisions of its clerk * * * rests in the sound discretion of the court, and its action will not be revised unless that discretion is abused.” Berthold v. Fox, supra, at p. 55. This is merely a specific application of the rule governing this court’s functions in reviewing a trial court’s determination of questions of fact, with the additional limitation upon the scope of such review incident to the peculiar nature of the relief demanded. the fact that, as suggested by the appellant, the relief sought goes to the upholding of a judgment, does not affect the function of this court upon such a review; such still and always being to determine whether the evidence clearly and manifestly required a determination contrary to that reached by the lower court. Holien v. Slee, 120 Minn. 261, 139 N. W. 493, 494.

In the case before us the direct testimony upon the fact in issue was squarely in conflict. Brick, the clerk of court who made the indorsement in question, testified to the effect that it was correct, and that the paper on which it was made was filed in bis office on February 25, 1908; while Butler, the county auditor, testified that be filed the same not later than February 3 of such year. It is true that Brick’s statement was somewhat weakened by a prior admission, in a letter from bim to the applicant’s counsel, that “it is probable that the resolution was brought in my office and remained on my desk a few days before the filing was put on, but as a rule I put the filing mark on the same day as received;” but Butler’s testimony must also be considered in the light of the fact tbat the affidavit in which it is found was sent to the applicant’s attorney in response to a letter suggesting liability in damages for the alleged delay in making the filing, unless a correction of the filing date as indorsed by the clerk could be obtained. Both affidavits were prepared by counsel for interested parties, and the presumptions in favor of the performance of official duty were at least equal as between the two officers.

We cannot say tbat the evidence was such tbat the court was required to order the correction of the record demanded, nor tbat its discretion in the premises was abused.

Order affirmed.